Approved Minutes of Village Board MeetingVillage of Dix
217 North Main Street Dix, Illinois 62830 Minutes for Regular Meeting - August 8, 2017
The Dix Village Board met for a regular session on August 8, 2017 at the Dix Village Hall. President Larry Mooney called the meeting to order at 7:00pm. Roll Call: Trustees present- Kurt Karcher, Sean Wilkey, Nana Koenegstein & Mike Ahlf. Trustees absent- Brandy Mount. Officers present: President- Larry Mooney & Village Treasurer- Sharon Bean. Officers absent- Village Clerk- Debora Reich. Meeting opened with prayer and the Pledge of Allegiance. Motion was made by Mike Ahlf to approve the minutes from July 11, 2017. Second to motion by Kurt Karcher. Motion passed 4-0. Motion was made by Nana Koenegstein to accept the Treasurer’s report from July 2017, with corrections of spelling and new sign account. Second to motion by Mike Ahlf. Motion carried 4-0. Motion was made by Mike Ahlf to Approve the payment of bills for July 2017. Second to motion by Nana Koenegstein. Motion carried 4-0. Public comments: A request was made to have a petition sent to the state, to change the stop at the corner of 37 and Dix/Texico Rd from a 2-way to a 4-way stop. Village President, Larry Mooney will contact IDOT to look into the possibility. Requests were made to have a hopscotch and 4-square game added to the Village Park. Sean and the Building & Grounds Committee will check into seeing if that can be done and what is needed. Committee Reports- Building & Grounds: a)New Christmas decorations have come in. b)Continental has completed and installed the new teeter totter.c)Help is requested to put up flags, September 1st at 8 am, and to take them down September 5th at 10 am. d)Community Center floor needs to be stripped and waxed. Street & Alley: a)East Lincoln St. projects were completed in July.b)Both attempts to repair the drain tiles and subsidence problem on Meadow Ln. are currently holding. c)The broken sidewalk between Rome Meadows and Dollar General has been repaired.d)The survey of the new Village property on Miller St. has been completed. The tree company has been notified that they may proceed with work there.e)Street & Alley Chairman, Mike Ahlf, met with Bob Metcalf, of JAX, to upgrade the quote they had given on the ditch work needed throughout the Village. Long Range Planning & Economic Development Committee: Meeting was planned for Tuesday, August 1, 2017. Due to illness and a vacant seat, the meeting has been rescheduled to Tuesday, August 15, 2017. Business Items: Item #1 - Motion was made by Sean Wilkey to order two new Municipal League Books, at $50.00 each (estimated). Second to motion by Kurt Karcher. Motion carried 4-0. Item #2 - Consideration was given to participating in a flag display over Interstate overpasses during September 11th. Our intestate overpasses include East Beal St, West Lincoln St and County Line Rd. Antioch Christian Church will cover West Lincoln St. The Village will put together a flyer to seek out interested parties to man the flag displays. Item #3 - Motion made by Sean Wilkey to hire Shirley Wilson for the Inside Building Position that was left vacant when Karla Dodson resigned effective August 15, 2017. Second to motion by Mike Ahlf. Motion carried 4-0. Item #4 - Motion made by Mike Ahlf to award the MFT project, drainage work on various streets, to JAX Asphalt. The quote they gave was $4,832.00 for North Jackson St., Duncan Ln., West North St., and West Lincoln St.. Kurt Karcher requested copies of the quotes, those were not available. Second to motion by Kurt Karcher. Motion carried 4-0. Item #5 - Motion was made by Sean Wilkey to table amending the vehicle section of Ordinance # 96.1 until September’s meeting. Kurt Karcher would like to see any ordinances currently on the books enforced. Second to motion by Kurt Karcher. Motion carried 4-0. Item #6 - Motion was made by Kurt Karcher to accept Village President Larry Mooney’s suggestion of Paul Ayers as the replacement for Samuel Hayes as Village Trustee & committee person for Street & Alley Committee. He will be sworn in at September’s meeting. Second to motion by Sean Wilkey. Motion carried 4-0. Item #7 - Miscellaneous: A.) The Community Center floor needs stripped and waxed. It will be on September’s agenda to make a decision on. B.) On September’s agenda we plan to have the Director of Mt. Vernon’s Chamber of Commerce, Mike Beard, to make a presentation on the value of the Village of Dix becoming members of the Chamber of Commerce. C.) LED Christmas bulbs are being ordered for the Village Christmas Ornaments. D.) The asphalt work will be done in front of the Post Office and Village Hall with in the next 60 days. E.) Street light for North Marshall St. was installed on the wrong pole. Correction will be made. F.) Village President, Larry Mooney received the Village census packet. He and Village Treasurer, Sharon Bean will be reviewing it. Village Trustee, Kurt Karcher volunteered to help. Minutes for Regular Meeting - June 13, 2017
The Dix Village Board met for a regular session on June 13, 2017 at the Dix Village Hall. President Larry Mooney called the meeting to order at 7:00pm. Roll Call: Trustees present- Sean Wilkey, Nana Koenegstein, Mike Ahlf & Brandy Mount. Trustees absent- Kurt Karcher, Samuel Hayes. Officers present: President- Larry Mooney & Village Clerk- Debora Reich. Officers absent- Village Treasurer- Sharon Bean. Meeting opened with prayer and the Pledge of Allegiance. Motion was made by Sean Wilkey to approve the minutes from May 9, 2017 with the capitalization correction to Brandy Mounts name in the Treasurer’s Report. Second to motion by Mike Ahlf. Motion carried 4-0. Clerk also found and corrected the date listed in the minutes approval, from March 14 to April 11. Motion was made by Nana Koenegstein to accept the Treasurer’s Report for May 2017. Second to motion by Mike Ahlf. Motion carried 4-0. Motion was made by Brandy Mount to approve the payment of bills for May 2017. Second to motion by Mike Ahlf. Motion carried 4-0. Public comments: None Committee Reports- Building & Grounds: Flag Day is tomorrow, June 14, 2017, Building & Grounds Committee Chairperson, Sean Wilkey, has already put the flags up. He would not be able to do them in the morning due to work. They will be taken down the morning of the 15th at 8am. The weekend before Independence Day, flags will be put up at 8am on June 30th. They will be taken down at 8am on July 5th. A thank you was expressed to Gary Goddard for his help in taking care of the dumpster overflow during Clean up weekend in the Village. Also, a company is having a Christmas in July sale on their city Christmas decorations. It might be something worth checking into since the Village is looking to buy some new ones. Street & Alley: The tile needed for East Lincoln St. has been ordered. We are waiting on JAX to do the project. The smashed tile along the east side of North Jackson St. has been repaired. Thanks to Max Wilson and President, Larry Mooney, for helping with the repairs. The only cost incurred for the project was Max Wilson’s salary as a Village Employee and the tile, purchased from R P Lumber for $64.99. The rock that was used came from inventory the Village had on hand. Repairs to Meadow Lane will be deferred to Business item#4. At last months meeting there was discussion over repairing broken sidewalks on South Main St. between Dollar General and Rome Meadows. The Village has received a bid from Dave Hart Basements to tear out old broken sidewalks, haul off old materials, form up & re-pour new sidewalks and repair any damaged areas of grass for $1,500.00. This money has been requested to be funded from MFT funds. Still waiting on approval from the State for the project. Clean up of Miller St. property is deferred to business item #5. Long Range Planning & Economic Development Committee: No report. Next meeting August 1, 2017. Business Items: Item #1 - Motion made by Sean Wilkey to declare Samuel Hayes’ Village Trustee seat vacant, due to the fact that he failed to file his Economic Interest Statement before the deadline, which forfeited his seat, and has since moved out of state. President Larry Mooney will have 60 days to find a replacement for this vacancy. Second to motion by Mike Ahlf. Motion carried 4-0. Item #2 - Motion made by Mike Ahlf to approve 2017 Motor Fuel Tax Program. Second to motion by Nana Koenegstein. Motion carried 4-0. Item #3 - Motion made by Nana Koenegstein to approve Prevailing Wage Ordinance 2017-03. Second to motion by Brandy Mount. Motion carried 3-1, with Sean Wilkey voting against. Item #4 - Motion made by Mike Ahlf to have JAX Asphalt make needed repairs to subsidence behind the 2 curb drains for breaches in the seals around the back sides of the concrete gutter. Estimate of repairs $1,852.00. Second to motion by Nana Koenegstein. Motion carried 4-0. Item #5 - Three bids were received for clean up of the Miller St. property, CJs-USA Tree Service for $4,000.00 with the possibility of $800.00 more if an extra day is needed, JAX Asphalt for $3,500.00 and Dave Hart Basements for $3,200.00. Street & Alley Chairman, Mike Ahlf made a motion that we accept CJs-USA Tree service bid, even though it is the highest one, simply because they will not only clear the land, but also remove the brush and stumps from the job site. The other companies will only clear the land leaving us with the job of burning the brush piles, which could pose a hazard, with the Dix Motel so close by. Mike Ahlf also recommended we have the property surveyed to avoid any possible future conflicts of boundary lines. Second to motion by Brandy Mount. Motion carried 4-0. President Larry Mooney and Building & Grounds Committee Chairman Mike Ahlf will visit Round Table Design to get information on surveying, to be presented at next board meeting. Item #6 - The second draft of 2017-18 Fiscal Year Village Budget was distributed to the Village Board members. Item #7 - Three out of the four vehicle violations have been taken care of. One vehicle still remains but it has been moved, cleaned up and covered. Village Attorney, David Leggans, advised that the resident has more than covered taking care of the problem. The eye sore has been cleaned up. Therefore the fourth violation is considered corrected as well. Item #8 - Mike Ahlf suggested amending the vehicle section of Ordinance #96.1 to include that all vehicles kept in the Village must be licensed in order to be considered operable. President Larry Mooney suggested that exceptions be made for car dealerships and anyone who is refurbishing a vehicle. Village Attorney David Leggans noted that a vehicle that is covered or housed is not in violation. Item will be revisited at next months meeting. Item # 9 - Motion made by Sean Wilkey to approve having Continental Tire Company make a teeter-totter for the Village Park. The Village will be required to furnish the board & handles. Continental Tire will supply the tires and labor. Second to motion by Nana Koenegstein. Motion carried 4-0. Item #10 - Motion made by Brandy Mount to buy a $50.00 gift card, to a nice restaurant, for our Village trash man as a thank you for the good job he does servicing the Village. Second to motion by Mike Ahlf. Motion carried 4-0. Item #11 - Miscellaneous: A.) A request has been made for a new street light on North Marshall St. B.) New ordinance violation letters need to be sent for other inoperable vehicles in town, as well as clean up of the old Dix Lumber Yard and the old Green House on N. Main St. C.)A resident is requesting a school bus stop at the corner of West North St. and North Jackson St. Weight is not an issue, but length of the bus may be. D.) Sean Wilkey talked with County Engineer, Brandon Simmons about having 40 mile an hour speed limit signs put up on the east side of Dix/Texico Rd. just as they are on the west side. Motion was made by Brandy Mount to adjourn the meeting. Second to motion by Nana Koenegstein. Motion carried 4-0. Meeting was adjourned at 8:29pm. Minutes for Regular Meeting - May 9, 2017
The Dix Village Board met for a regular session on May 9, 2017 at the Dix Village Hall. President Larry Mooney called the meeting to order at 7:00pm. Roll Call: Trustees present- Kurt Karcher, Sean Wilkey, Nana Koenegstein, Mike Ahlf & Brandy Mount. Trustees absent- Samuel Hayes. Officers present: President- Larry Mooney, Village Clerk- Debora Reich & Village Treasurer- Sharon Bean. Officers absent- none. Meeting opened with prayer and the Pledge of Allegiance. Motion was made by Sean Wilkey to approve the minutes from March 14, 2017 with the corrections to (Building & Grounds Committee report - Memorial Day flags will be put up at 8 am. And Miscellaneous - there is $6,100.00 in the MFT fund.) Second to motion by Nana Koenegstein. Motion carried 5-0. Motion was made by Brandy Mount to accept the Treasurer’s Report for April 2017. Second to motion by Mike Ahlf. Motion carried 5-0. Motion was made by Kurt Karcher to approve the payment of bills for April 2017. Second to motion by Mike Ahlf. Motion carried 5-0. Public comments: Question was asked if a dusk to dawn light could be put on the pole at 100 N. Marshall St. There is a bush growing in the ditch by a culvert at the 400 block of West South Street, that needs taken care of. Committee Reports- Building & Grounds: Roof had shingles knocked loose that have been replaced. Dead rose bush has been replaced. Flags will be put up for Memorial weekend. Street & Alley: New repairs are needed on North Jackson St. where a tile has collapsed and on Meadow Lane where drainage ditches are causing wash outs on the street as well as property owners side of ditches. Jax has been contacted to evaluate and estimate the cost of repairs. The rest will be covered in business items. Long Range Planning & Economic Development Committee: Met May 2, 2017. They discussed a plan to further develop a Comprehensive Plan for the Village, as well as ways to get the community involved with clean up-paint up-fix up. Ideas were discussed on how to promote Dix as a Village that wants to grow, for businesses and industry as well as residential. Business items: Item #1 - Oath of office was administered to the newly elected board members, Brandy Mount and Kurt Karcher. Item #2 - Appointments were made to the two Village Board standing committees. Building & Grounds: Sean Wilkey (committee chairman), Nana Koenegstein and Brandy Mount. Street & Alley: Mike Ahlf (committee chairman), Kurt Karcher and Samuel Hays. Item #3 - Motion was made by Mike Ahlf to approve Ordinance 2017-02: Renewal of Ameren Illinois Natural Gas Franchise Agreement. Second to motion by Sean Wilkey. Motion carried 5-0. Item #4 - Motion was made by Kurt Karcher to rescind the Motion to repair the tile area at the entrance of East Lincoln Street. Second to motion by Nana Koenegstein. Motion carried 5-0. Item #5 - Since the state repaired part of the work that needed done to East Lincoln Street, an adjusted repair project needs approval. Motion made by Mike Ahlf to add a 4 ft extension to the south side of entrance of East Lincoln Street along with riprap. The total would be about $3,270.00. Second to motion by Kurt Karcher. Motion carried 5-0. Item #6 - A tile has been smashed in the 400 block of North Jackson St. President, Larry Mooney, Mike Ahlf & Max Wilson will put in a new corrugated tile along with necessary CA6 rock. Meadow Lane has holes forming because of difficulties with the storm drain. An estimate will be gotten from JAX to see what repair costs will be. Item #7 - Clean up of newly purchased property on Miller Street. Tabled till June’s meeting. Item #8 - The first draft of 2017-18 fiscal year Village budget was distributed. Item #9 - Miscellaneous: A) Mention was made of adding a piece of playground equipment to the Village Park. B) President, Larry Mooney has written a letter to send to the Village residents encouraging them to take pride and responsibility in the Village’s appearance as well as letting them know of upcoming events. The Board gave their blessing to send the letter. Help will be needed the evening of May 10, 2017 to stuff envelopes and address letters to send. C) It was mentioned that a measuring wheel would be a beneficial tool for the Village to own. One will be purchased. D) A new street sign will be put up at 609 East Lincoln Street. E) Fun Run for Rome Grade School has been rescheduled for June. F) Copier has been serviced G) Question was asked if an extension could be given on having an inoperable vehicle fixed. Motion was made by Nana Koenegstein to adjourn the meeting. Second to motion by Mike Ahlf. Motion carried 5-0. Meeting was adjourned at 8:17pm. Minutes for Regular Meeting - April 11, 2017
The Dix Village Board met for a regular session on April 11, 2017 at the Dix Village Hall. President Larry Mooney called the meeting to order at 7:00pm. Roll Call: Trustees present- Kurt Karcher, Sean Wilkey, Nana Koenegstein, Mike Ahlf & Brandy Mount. Trustees absent- Samuel Hayes. Officers present: President- Larry Mooney, Village Clerk- Debora Reich & Village Treasurer- Sharon Bean. Officers absent- none. Meeting opened with prayer and the Pledge of Allegiance. Motion was made by Mike Ahlf to approve the minutes from March 14, 2017. Second to motion by Sean Wilkey. Motion carried 5-0. Motion was made by Mike Ahlf to accept the Treasurer’s Report for March 2017. Second to motion by Brandy Mount. Motion carried 5-0. Motion was made by Brandy Mount to approve the payment of bills for March 2017. Second to motion by Kurt Karcher. Motion carried 5-0. Public comments: Question was asked if Dix/Texico Road, just at the edge of town, has a speed limit. There have been very fast vehicles going thru that area. Committee Reports- Building & Grounds: Water is on at the Village Park, also bathrooms are open and accessible. Last remaining light has been installed in the Village garage. Flags will need to be put up May 26th for Memorial Day, at 8am. They will be taken down May 29th at 5pm. There is a swing at the Village park that needs to be checked to make sure it is not broken. Street & Alley: E. Lincoln St. ditch around to the east side of Illinois Route 37 has been repaired by IDOT. This work done by the state will reduce our cost from $3,495.00 to $3,270.00 for the work JAX now needs to do. The rest of E. Lincoln St. will now be repaired since there is enough in the budget for it. The tile at Wilson’s drive, on Jackson St., is going to need more extensive work to fix. Long Range Planning & Economic Development Committee: Next meeting will be May 2, 2017. Business Items: Item #1 - The Board considered purchasing a new copier for the Village Hall and decided keeping what we have for 2 more years is the best option for now. Item #2 - Motion was made by Kurt Karcher to approve a proclamation declaring May as motorcycle awareness month. Second to motion by Nana Koenegstein. Motion carried 5-0. Item #3 - December 3, 2018 will mark the 200th anniversary of Illinois admission to the Union as the 21st state. Three months later, March 18, 2019, Jefferson County was the first county to be incorporated after the State was created. Special celebrations are being planned around the state. We have been asked as a Village if we will participate in some manner. President, Larry Mooney, will find out more information on the subject and report back to the board in May or June. Item #4 - State Senator, Paul Schimpf has asked for a list from the Village for a possible Capitol Bill, of 3 items, in order of importance, that we could use money to help fix. Motion was made by Brandy Mount to send a list, decided upon by the board, of infrastructure items. #1 sidewalks, #2 drainage, and #3 paving of streets. Second to motion by Mike Ahlf. Motion carried 4-0 with Sean Wilkey abstaining. Item #5 - Clean up of newly purchased property on Miller St. was tabled. Still waiting on bids. Item #6 - Miscellaneous: A.) Approval was given for Rome School to do a Fun Run. That will take place on April 29, 2017 beginning at 9am. B.) Reminder that the Motor Fuel Tax Fund, which was $6,100.00 as of the end of March, can only be used towards the MFT program. C.) A request was made for everyone to look at the bathrooms in the Village Building to see if something new needs to be done to make them better. It is something to consider for the upcoming fiscal year finances. Motion was made by Mike Ahlf to adjourn the meeting. Second to motion by Nana Koenegstein. Motion carried 5-0. Meeting was adjourned at 7:55pm. Minutes for Regular Meeting - March 14, 2017
The Dix Village Board met for a regular session on March 14, 2017 at the Dix Village Hall. President Larry Mooney called the meeting to order at 7:00pm. Roll Call: Trustees present- Kurt Karcher, Sean Wilkey, Nana Koenegstein, Mike Ahlf & Brandy Mount. Trustees absent- Samuel Hayes. Officers present: President- Larry Mooney, Village Clerk- Debora Reich & Village Treasurer- Sharon Bean. Officers absent- none. Meeting opened with prayer and the Pledge of Allegiance. Motion was made by Sean Wilkey to approve the minutes from February 14, 2017, with the correction to item #5 that the motion carried 4-0. Second to motion by Mike Ahlf. Motion carried 5-0. Motion was made by Sean Wilkey to accepts the Treasurer’s Report for February 2017. Second to motion by Brandy Mount. Motion carried 5-0. Motion was made by Nana Koenegstein to approve the payment of bills for February 2017. Second to motion by Kurt Karcher. Motion carried 5-0. Public comments: Max & Shirley Wilson donated some old Village pictures for the Historical display. Committee Reports- Building & Grounds: Three new LED lights have been installed in the Village Garage. One more light is needed. New handrails were installed going down to the Community Center. Three dollars worth of scrap was hauled off from the village grounds. Street & Alley: Items deferred to business items. Long Range Planning & Economic Development Committee: Next meeting will be May 2, 2017. Business Items: Item #1 - Motion was made by Sean Wilkey to have Max Wilson do the Village Park mowing. The Building & Grounds Committee chose Max to do the work because as a Village employee already, he is covered by our insurance. He has agreed to do it for $35.00 per mowing. Second to motion by Nana Koenegstein. Motion carried 5-0. Item #2 - Motion was made by Mike Ahlf to have Bill Gray do right-of-way bush hogging & mowing for the Village in the normal areas as well as the State right of way. His bid was the only one received. Second to motion by Kurt Karcher. Motion carried 5-0. Item #3 - Motion was made by Sean Wilkey to move the location of the dumpster for clean-up day on May 27, from the Village Hall parking lot to the Village Park parking lot. In order to save on ware & tear on the newly refinished Hall parking lot. Second to motion by Brandy Mount. Motion carried 5-0. Item #4 - Motion was made by Mike Ahlf to have JAX Asphalt Company due needed repair work to E. Lincoln St. culvert. The work would include installing a 44” O.D. concrete culvert with proper base support, applying pipe mastic around bell end, redressing the shoulders with existing soils and installing 12 tons of 50lb rip-rap for shoulder support on the north & south sides. Total would be $3,495.00 and would come from general fund. Second to motion by Sean Wilkey. Motion carried 5-0. Item #5 - Motion was made by Mike Ahlf to have JAX Asphalt Company do the E. Lincoln St. road surface project. Project will cost $5,282.00 which would come from general funds. Second to motion by Kurt Karcher. Motion carried 5-0. Item #6 - Miller Street work project - Tabled. Item #7 - Clean up of newly purchased property on Miller Street - Tabled. Item #8 - Motion was made by Mike Ahlf to follow thru on inoperable vehicle violations as written in Village Ordinance 96-1, Section 6.23. Our Village Attorney will send letters to residents letting them know they have until May 30, 2017 to take care of the violations or meet with penalties. Second to motion by Nana Koenegstein. Motion carried 5-0. Item #9 - Miscellaneous: A.) Bicentennial celebration for the State of Illinois is coming up in 2018. More on this will be on next months agenda. B.)The road shoulder by Angie Wilson’s needs more rock. C.) The entrance of West Lincoln St. is eroding and needs checked into. D.) We need to make a prioritized list of things we would want grant money for, if the opportunity arises. E.) Need to contact Jimmy-the-Plumber in April to have the water turned on at the park. F.)We will wait until mid summer to have the work on East South Street done, to avoid wash out from spring rains. Motion was made by Sean Wilkey to adjourn the meeting. Second to motion by Nana Koenegstein. Motion carried 5-0. Meeting was adjourned at 8:24pm. |
OCTOBER 10, 2017
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