Approved Minutes of Village Board MeetingVillage of Dix
217 North Main Street Dix, Illinois 62830 Minutes for Regular Meeting - May 9, 2017
The Dix Village Board met for a regular session on May 9, 2017 at the Dix Village Hall. President Larry Mooney called the meeting to order at 7:00pm. Roll Call: Trustees present- Kurt Karcher, Sean Wilkey, Nana Koenegstein, Mike Ahlf & Brandy Mount. Trustees absent- Samuel Hayes. Officers present: President- Larry Mooney, Village Clerk- Debora Reich & Village Treasurer- Sharon Bean. Officers absent- none. Meeting opened with prayer and the Pledge of Allegiance. Motion was made by Sean Wilkey to approve the minutes from March 14, 2017 with the corrections to (Building & Grounds Committee report - Memorial Day flags will be put up at 8 am. And Miscellaneous - there is $6,100.00 in the MFT fund.) Second to motion by Nana Koenegstein. Motion carried 5-0. Motion was made by Brandy Mount to accept the Treasurer’s Report for April 2017. Second to motion by Mike Ahlf. Motion carried 5-0. Motion was made by Kurt Karcher to approve the payment of bills for April 2017. Second to motion by Mike Ahlf. Motion carried 5-0. Public comments: Question was asked if a dusk to dawn light could be put on the pole at 100 N. Marshall St. There is a bush growing in the ditch by a culvert at the 400 block of West South Street, that needs taken care of. Committee Reports- Building & Grounds: Roof had shingles knocked loose that have been replaced. Dead rose bush has been replaced. Flags will be put up for Memorial weekend. Street & Alley: New repairs are needed on North Jackson St. where a tile has collapsed and on Meadow Lane where drainage ditches are causing wash outs on the street as well as property owners side of ditches. Jax has been contacted to evaluate and estimate the cost of repairs. The rest will be covered in business items. Long Range Planning & Economic Development Committee: Met May 2, 2017. They discussed a plan to further develop a Comprehensive Plan for the Village, as well as ways to get the community involved with clean up-paint up-fix up. Ideas were discussed on how to promote Dix as a Village that wants to grow, for businesses and industry as well as residential. Business items: Item #1 - Oath of office was administered to the newly elected board members, Brandy Mount and Kurt Karcher. Item #2 - Appointments were made to the two Village Board standing committees. Building & Grounds: Sean Wilkey (committee chairman), Nana Koenegstein and Brandy Mount. Street & Alley: Mike Ahlf (committee chairman), Kurt Karcher and Samuel Hays. Item #3 - Motion was made by Mike Ahlf to approve Ordinance 2017-02: Renewal of Ameren Illinois Natural Gas Franchise Agreement. Second to motion by Sean Wilkey. Motion carried 5-0. Item #4 - Motion was made by Kurt Karcher to rescind the Motion to repair the tile area at the entrance of East Lincoln Street. Second to motion by Nana Koenegstein. Motion carried 5-0. Item #5 - Since the state repaired part of the work that needed done to East Lincoln Street, an adjusted repair project needs approval. Motion made by Mike Ahlf to add a 4 ft extension to the south side of entrance of East Lincoln Street along with riprap. The total would be about $3,270.00. Second to motion by Kurt Karcher. Motion carried 5-0. Item #6 - A tile has been smashed in the 400 block of North Jackson St. President, Larry Mooney, Mike Ahlf & Max Wilson will put in a new corrugated tile along with necessary CA6 rock. Meadow Lane has holes forming because of difficulties with the storm drain. An estimate will be gotten from JAX to see what repair costs will be. Item #7 - Clean up of newly purchased property on Miller Street. Tabled till June’s meeting. Item #8 - The first draft of 2017-18 fiscal year Village budget was distributed. Item #9 - Miscellaneous: A) Mention was made of adding a piece of playground equipment to the Village Park. B) President, Larry Mooney has written a letter to send to the Village residents encouraging them to take pride and responsibility in the Village’s appearance as well as letting them know of upcoming events. The Board gave their blessing to send the letter. Help will be needed the evening of May 10, 2017 to stuff envelopes and address letters to send. C) It was mentioned that a measuring wheel would be a beneficial tool for the Village to own. One will be purchased. D) A new street sign will be put up at 609 East Lincoln Street. E) Fun Run for Rome Grade School has been rescheduled for June. F) Copier has been serviced G) Question was asked if an extension could be given on having an inoperable vehicle fixed. Motion was made by Nana Koenegstein to adjourn the meeting. Second to motion by Mike Ahlf. Motion carried 5-0. Meeting was adjourned at 8:17pm. Minutes for Regular Meeting - April 11, 2017
The Dix Village Board met for a regular session on April 11, 2017 at the Dix Village Hall. President Larry Mooney called the meeting to order at 7:00pm. Roll Call: Trustees present- Kurt Karcher, Sean Wilkey, Nana Koenegstein, Mike Ahlf & Brandy Mount. Trustees absent- Samuel Hayes. Officers present: President- Larry Mooney, Village Clerk- Debora Reich & Village Treasurer- Sharon Bean. Officers absent- none. Meeting opened with prayer and the Pledge of Allegiance. Motion was made by Mike Ahlf to approve the minutes from March 14, 2017. Second to motion by Sean Wilkey. Motion carried 5-0. Motion was made by Mike Ahlf to accept the Treasurer’s Report for March 2017. Second to motion by Brandy Mount. Motion carried 5-0. Motion was made by Brandy Mount to approve the payment of bills for March 2017. Second to motion by Kurt Karcher. Motion carried 5-0. Public comments: Question was asked if Dix/Texico Road, just at the edge of town, has a speed limit. There have been very fast vehicles going thru that area. Committee Reports- Building & Grounds: Water is on at the Village Park, also bathrooms are open and accessible. Last remaining light has been installed in the Village garage. Flags will need to be put up May 26th for Memorial Day, at 8am. They will be taken down May 29th at 5pm. There is a swing at the Village park that needs to be checked to make sure it is not broken. Street & Alley: E. Lincoln St. ditch around to the east side of Illinois Route 37 has been repaired by IDOT. This work done by the state will reduce our cost from $3,495.00 to $3,270.00 for the work JAX now needs to do. The rest of E. Lincoln St. will now be repaired since there is enough in the budget for it. The tile at Wilson’s drive, on Jackson St., is going to need more extensive work to fix. Long Range Planning & Economic Development Committee: Next meeting will be May 2, 2017. Business Items: Item #1 - The Board considered purchasing a new copier for the Village Hall and decided keeping what we have for 2 more years is the best option for now. Item #2 - Motion was made by Kurt Karcher to approve a proclamation declaring May as motorcycle awareness month. Second to motion by Nana Koenegstein. Motion carried 5-0. Item #3 - December 3, 2018 will mark the 200th anniversary of Illinois admission to the Union as the 21st state. Three months later, March 18, 2019, Jefferson County was the first county to be incorporated after the State was created. Special celebrations are being planned around the state. We have been asked as a Village if we will participate in some manner. President, Larry Mooney, will find out more information on the subject and report back to the board in May or June. Item #4 - State Senator, Paul Schimpf has asked for a list from the Village for a possible Capitol Bill, of 3 items, in order of importance, that we could use money to help fix. Motion was made by Brandy Mount to send a list, decided upon by the board, of infrastructure items. #1 sidewalks, #2 drainage, and #3 paving of streets. Second to motion by Mike Ahlf. Motion carried 4-0 with Sean Wilkey abstaining. Item #5 - Clean up of newly purchased property on Miller St. was tabled. Still waiting on bids. Item #6 - Miscellaneous: A.) Approval was given for Rome School to do a Fun Run. That will take place on April 29, 2017 beginning at 9am. B.) Reminder that the Motor Fuel Tax Fund, which was $6,100.00 as of the end of March, can only be used towards the MFT program. C.) A request was made for everyone to look at the bathrooms in the Village Building to see if something new needs to be done to make them better. It is something to consider for the upcoming fiscal year finances. Motion was made by Mike Ahlf to adjourn the meeting. Second to motion by Nana Koenegstein. Motion carried 5-0. Meeting was adjourned at 7:55pm. Minutes for Regular Meeting - March 14, 2017
The Dix Village Board met for a regular session on March 14, 2017 at the Dix Village Hall. President Larry Mooney called the meeting to order at 7:00pm. Roll Call: Trustees present- Kurt Karcher, Sean Wilkey, Nana Koenegstein, Mike Ahlf & Brandy Mount. Trustees absent- Samuel Hayes. Officers present: President- Larry Mooney, Village Clerk- Debora Reich & Village Treasurer- Sharon Bean. Officers absent- none. Meeting opened with prayer and the Pledge of Allegiance. Motion was made by Sean Wilkey to approve the minutes from February 14, 2017, with the correction to item #5 that the motion carried 4-0. Second to motion by Mike Ahlf. Motion carried 5-0. Motion was made by Sean Wilkey to accepts the Treasurer’s Report for February 2017. Second to motion by Brandy Mount. Motion carried 5-0. Motion was made by Nana Koenegstein to approve the payment of bills for February 2017. Second to motion by Kurt Karcher. Motion carried 5-0. Public comments: Max & Shirley Wilson donated some old Village pictures for the Historical display. Committee Reports- Building & Grounds: Three new LED lights have been installed in the Village Garage. One more light is needed. New handrails were installed going down to the Community Center. Three dollars worth of scrap was hauled off from the village grounds. Street & Alley: Items deferred to business items. Long Range Planning & Economic Development Committee: Next meeting will be May 2, 2017. Business Items: Item #1 - Motion was made by Sean Wilkey to have Max Wilson do the Village Park mowing. The Building & Grounds Committee chose Max to do the work because as a Village employee already, he is covered by our insurance. He has agreed to do it for $35.00 per mowing. Second to motion by Nana Koenegstein. Motion carried 5-0. Item #2 - Motion was made by Mike Ahlf to have Bill Gray do right-of-way bush hogging & mowing for the Village in the normal areas as well as the State right of way. His bid was the only one received. Second to motion by Kurt Karcher. Motion carried 5-0. Item #3 - Motion was made by Sean Wilkey to move the location of the dumpster for clean-up day on May 27, from the Village Hall parking lot to the Village Park parking lot. In order to save on ware & tear on the newly refinished Hall parking lot. Second to motion by Brandy Mount. Motion carried 5-0. Item #4 - Motion was made by Mike Ahlf to have JAX Asphalt Company due needed repair work to E. Lincoln St. culvert. The work would include installing a 44” O.D. concrete culvert with proper base support, applying pipe mastic around bell end, redressing the shoulders with existing soils and installing 12 tons of 50lb rip-rap for shoulder support on the north & south sides. Total would be $3,495.00 and would come from general fund. Second to motion by Sean Wilkey. Motion carried 5-0. Item #5 - Motion was made by Mike Ahlf to have JAX Asphalt Company do the E. Lincoln St. road surface project. Project will cost $5,282.00 which would come from general funds. Second to motion by Kurt Karcher. Motion carried 5-0. Item #6 - Miller Street work project - Tabled. Item #7 - Clean up of newly purchased property on Miller Street - Tabled. Item #8 - Motion was made by Mike Ahlf to follow thru on inoperable vehicle violations as written in Village Ordinance 96-1, Section 6.23. Our Village Attorney will send letters to residents letting them know they have until May 30, 2017 to take care of the violations or meet with penalties. Second to motion by Nana Koenegstein. Motion carried 5-0. Item #9 - Miscellaneous: A.) Bicentennial celebration for the State of Illinois is coming up in 2018. More on this will be on next months agenda. B.)The road shoulder by Angie Wilson’s needs more rock. C.) The entrance of West Lincoln St. is eroding and needs checked into. D.) We need to make a prioritized list of things we would want grant money for, if the opportunity arises. E.) Need to contact Jimmy-the-Plumber in April to have the water turned on at the park. F.)We will wait until mid summer to have the work on East South Street done, to avoid wash out from spring rains. Motion was made by Sean Wilkey to adjourn the meeting. Second to motion by Nana Koenegstein. Motion carried 5-0. Meeting was adjourned at 8:24pm. Minutes for Regular Meeting - February 14, 2017
The Dix Village Board met for a regular session on February 14, 2017 at the Dix Village Hall. President Larry Mooney called the meeting to order at 7:00pm. Roll Call: Trustees present- Sean Wilkey, Nana Koenegstein, Mike Ahlf & Brandy Mount. Trustees absent- Kurt Karcher & Samuel Hayes. Officers present: President- Larry Mooney, Village Clerk- Debora Reich & Village Treasurer- Sharon Bean. Officers absent- none. Meeting opened with prayer and the Pledge of Allegiance. Motion was made by Mike Ahlf to approve the minutes from January 10, 2017. Second to motion by Brandy Mount. Motion carried 4-0. Motion was made by Nana Koenegstein to accept the Treasurer’s Report for January 2017. Second to motion by Mike Ahlf. Motion carried 4-0. Motion was made by Mike Ahlf to approve the payment of bills for January 2017. Second to motion by Brandy Mount. Motion carried 4-0. Public comments: None Committee Reports- Building & Grounds: Flags to be put out on President’s Day at 7 am & to be picked up that evening. New employees are doing a great job, no problems. Street & Alley: New fire hydrant has been put in on West Washington St. Need to check with Charlie Burge to see what is being done abut the culvert. Long Range Planning & Economic Development Committee: Quarterly meeting will be in May. Business Items: Item #1 - Lisa Pelczynski of Jam Joey’s Convenience Store addressed the Village Board asking about the possibility of getting a liquor license to sell packaged liquor, because they need the extra income. She asked if the question could be put before the Village residents to let them decide. She also asked what progress was being made towards hiring a police officer for the Village. President Larry Mooney told her that we would have to see what revenues are going to be before we can proceed with that. Item #2 - Economic Interest papers were distributed and filled out by the board members. Item #3 - Motion was made by Mike Ahlf to approve Ordinance 2017-01: An Ordinance Establishing a Non-Home Rule Municipal Retailers’ Occupation Tax and a Non-Home Rule Municipal Service Occupation Tax. Second to motion by Nana Koenegstein. Motion carried 4-0. Item #4 - Motion was made by Sean Wilkey to approve making an extra set of Village Hall & Community Center keys for Dix Water & Sewer Department. Second to motion b Mike Ahlf. Motion carried 4-0. Item #5 - Motion was made by Sean Wilkey to set the date for the annual Village-wide rummage sale as May 20, 2017. Second to motion by Brandy Mount. Motion carried 4-0. Item #6 - Motion was made by Mike Ahlf to upgrade the lighting in the Village storage building to LED lights. The building currently has 4 florescent light fixtures. Priced from WinnNelson, LED fixtures would be $126.00 each including bulbs. Second to motion by Brandy Mount. Sean Wilkey amended the motion to, purchase 2 fixtures and install them. If more are needed, those would then be bought. Motion carried 4-0. Item #7 - Motion was made by Mike Ahlf to again send letters to those within the Village that have inoperable vehicle violations, giving them 90 days to comply before a fine would be imposed per car, according to the Village ordinance. Second to motion by Brandy Mount. Motion carried 4-0. Item #8 - Miscellaneous: A.) Municipal update - No write in candidates have filed. B.) Insurance company inspection on report was passed out to the Village Board. C.) March agenda needs mowing agreements for the Village Park & right-of-ways. D.) The Village copier is 6 years old now. We need to consider the possibility of purchasing a new copier. Our contract comes due May 1, 2017. April’s agenda will carry more info on it. E.) Max Wilson brought up the fact that 2 trees in the park are dead and need to be removed. He asked permission to cut them down. President Larry Mooney will check into the insurance information on it. F.) There is a problem with young people burning out on West Lincoln St. scattering rock off the road. President Larry Mooney stated that if license plate numbers can be gotten, then the Village can send letters to the people responsible for it. Motion was made by Sean Wilkey to adjourn the meeting. Second to motion by Brandy Mount. Motion carried 4-0. Meeting was adjourned at 8:02 pm. |
JULY 11, 2017
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